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Optional Attendance application information for students not living inside the Harbord C. I. catchment area

Thank you for your interest in Harbord C. I. and Gr. 9 registration for the next school year September 2017.

For information regarding the optional attendance application and admissions to Harbord C. I., please see the Harbord school web sites:
http://schoolweb.tdsb.on.ca/harbordci/AdmissionsRequirementsOptionalAttendance.aspx
http://www.tdsb.on.ca/Findyour/Schools/OptionalAttendance.aspx?schno=5510

To verify your primary residential address is inside or outside the Harbord C. I. catchment area, please visit this link: http://www.tdsb.on.ca/Findyour/School/Byaddress.aspx

1. Families living outside the Harbord catchment are required to submit an Optional Attendance Form, completed with all required information and original signature(s); the deadline due date is Friday, February, 3, 2017.
• Optional Attendance selection process is by random lottery.
• Submission of an Optional Attendance form does not guarantee admissions to Harbord C. I.
• Optional Attendance status is: Regular Core English and Extended French Programs = Limited; French Immersion Program = Closed.
• Optional Attendance forms are accepted for the Regular Core English and Extended French Programs; French Immersion Program is not available to the Optional Attendance process.

2. Families living inside the Harbord catchment and currently enrolled in Gr. 8 at a TCDSB school, a non-TDSB school, or private school may request a registration appointment at Harbord beginning in January 2017 by email to: Albert Fung, Sr. Office Assistant, Harbord Guidance Office; albert.fung@tdsb.on.ca

3. Families living inside the Harbord catchment and currently enrolled in Gr. 8 at a Toronto District School Board school may contact the Gr. 8 Guidance Counsellor Teacher or Principal for registration information and Gr. 9 course selection form for Harbord C. I.

Information for perspective students wishing to attend Harbord C. I. in September 2017.

  • Friday, February 3, 2017 - Deadline Due Date to submit Optional Attendance Forms with "original signature(s)". Application forms delivered to Harbord C. I. in person will be issued a receipt.

Families residing at a primary residential address OUTSIDE the Harbord catchment must submit an optional attendance application form, please read all information and dates carefully.

See below for complete information & forms.  Please note that the parent/guardian signature and the *school principal signature (*if the student is currently attending a TDSB school) are required on the optional attendance form.

(Families residing at a primary residential address INSIDE the Harbord catchment, scroll down to the middle of this page for information below under the heading: Inside Harbord Catchment)

For all inquiries, questions or concerns regarding admissions to Harbord C. I., please send an email, with the student's full name in the subject field and specific details in your email to albert.fung@tdsb.on.ca

Optional Attendance Application Process - Grades 9 to 12**** Optional Attendance Form with "original signature(s)" submission deadline date is Friday, FEBRUARY 3, 2017 ****

Students who are attending a Harbord feeder school but live outside of the Harbord catchment are required to apply via the optional attendance process by the deadline date.  If your primary residential address in outside the harbord catchment and the student is currently enrolled at a Harbord feeder school, the student is not guaranteed for admissions to Harbord C. I.  You can contact your home school's guidance counsellor for specific clarification if needed.To verify if your home address is in the Harbord C. I. catchment area, please visit this link: http://www.tdsb.on.ca/Findyour/School/Byaddress.aspx

Each year, a lottery is held in the first week of February to determine successful applicants applying for optional attendance.  Applicants will be notified by letter via Canada Post mailing.  Successful applicants will be given further information regarding a the next steps in the registration and course selection process.  Unsuccessful applicants will be placed on a waiting list pending space availability.Harbord C. I. is a "full" year (non-semester) school.  

At Harbord, students take on all eight (8) subject courses at the same time for ten (10) months from September through June.  (At other schools that may be a "semester" school, where in Semester 1, students take on four (4) subject courses in the first five (5) months of the school year from September through January; in Semester 2, students take on another four different courses in the next five (5) months from February through June.)

IMPORTANT DATES:  
Optional attendance process for the school year Sept. 2016 to June 2017 is now CLOSED.

**** Optional Attendance Form with "original signature(s)" submission deadline date is Friday, FEBRUARY 3, 2017 ****
It is the parent/guardian’s responsibility to deliver the optional attendance application form to the Harbord C. I. Guidance Dept. by the deadline date. 

Original forms submitted in person will be issued a receipt.Note: Harbord C. I. is not responsible for lost forms without presenting proof of receipt.
Submission by fax or email is not accepted. **** Grade 8 to Grade 9 Information Evening.  All are welcome to attend.  Date: Thursday, December 8, 2016 at 7:00 p.m.

****
Optional Attendance status for Harbord Collegiate Institute may change from year to year.  
For the current Harbord C. I. optional attendance status, please visit this link: http://www.tdsb.on.ca/Findyour/Schools/OptionalAttendance.aspx?schno=5510

If your primary residential address is inside the Harbord C. I. catchment area, an Optional Attendance form is not needed; please see the information in the middle of this page below regarding students living inside the Harbord C. I. catchment area.  

To verify if your primary residential address is in the Harbord C. I. catchment area, please visit this link: http://www.tdsb.on.ca/Findyour/School/Byaddress.aspx

The application forms must be completed with "current" information including original signature(s) and submitted to the Harbord C. I. Guidance Office by the deadline date.Admissions procedure for students living outside of the Harbord C. I. catchment area.

If your child is currently attending a Toronto District School Board school, your form must be signed by the principal (or Designate) at your child's current school for approval.  If your child is attending a non-TDSB school or a private school, a Principal's signature is not needed.
  • Page 1 of the Optional Attendance Form 545B, please complete all details with original signature(s).
  • Page 2 of the Optional Attendance Form 545B, please note important information as set by the TDSB.
  • Download a copy of the Optional Attendance Form here >>> Optional Attendance Form - SECONDARY 2017
  • You will need to submit an Optional Attendance Form to the Harbord C. I. Guidance Dept. by the deadline date.
  • The Optional Attendance Form must be signed by the student's current TDSB school principal, if attending a TDSB school.
  • Note: It is the parent/guardian’s responsibility to deliver this application to the Harbord C. I. Guidance Dept. by the deadline date.
Please note the following:
  • Priority of placement in the requested school will be based on a lottery if applications exceed the space available at the requested school.
  • If admitted, a student is expected to continue at the requested school until graduation.
  • Successful applicants will be will be contacted to come to Harbord for a formal registration appointment.  Both parent and student will attend the registration appointment with all required official documentation.  See below for the list of required documents.  Additional documentation may be requested on a case by case basis.
IMPORTANT DATES FOR THE SCHOOL YEAR BEGINNING SEPTEMBER 2017

(a) Application forms must be received by Friday, 3 February 2017 at the Harbord Guidance Office.  A receipt is issued when the application form is delivered to the school in person.

(b) A lottery, if necessary, will be held to determine the successful applicants in the week of 6 February 2017.

(c) Parents/guardians or students 18 years of age or older will be informed of acceptance or non-acceptance prior to Friday, 17 February 2017.

(d) Parents/guardians or students 18 years of age or older must confirm the offer of admission by completing a course selection sheet by Friday, 26 February 2017.

(e) No student will be admitted into a junior high level for grade 9 and at all secondary grade levels through optional attendance after Friday, 3 March 2017 unless the student does not have a timetable atanother school.

NOTE:
It is the parent/guardian's responsibility to deliver this application to the school or schools of choice.  Notice of Collection In accordance with Section 29(2) of the Municipal Freedom of Information and Protection of Privacy Act 1989, this is to advise you that the information you have provided is collected under the legal authority of the Education Act, R.S.O. 1980,Chapter 314, as amended, its regulations and memoranda, and Sections 117, 118 and 119 of the Municipality of Metropolitan Toronto Act, R.S.O. 1980, Chapter 314, as amended, and may be used as necessary in the normal operation of the Board of Education and its constituent parts. Information would be released only under proper authorization.

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For students who are newcomers to Ontario and Canada, and international students, see link below:  For students who are interested in a specialised, alternative or special needs program, see these links: 

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If you live in the Harbord catchment

Families with the primary residential address INSIDE the Harbord catchment, read all information below carefully.

For all inquiries to the Guidance Office regarding admissions, registration, optional attendance, etc., please send an email to albert.fung@tdsb.on.ca
  • **Please note: TDSB requires schools to see ORIGINAL & CURRENT documents for student registrations.**
  • Students who are newcomers to Ontario, see BOTH STEPs 1 & 2.
  • Families living inside the Harbord catchment area and your child is currently attending a TDSB elementary school, please notify the guidance counsellor at your child's current elementary school that you would like your child to attend Harbord in September of the next school year.
  • Students who are currently attending a NON-TDSB elementary school (catholic school board, private school, etc.), please see STEP 2 below and email the Harbord Guidance Office, albert.fung@tdsb.on.ca, to set up a registration appointment.
  • If the student is currently attending a TDSB secondary school, the current secondary school is deemed the home school and the student may apply to Harbord via the Optional Attendance process. See above (top of this page) for more information regarding the optional attendance process.  See the Optional Attendance application information at the top of this page.
  • If the student is a newcomer to Ontario or is returning from another province or another country after an extended stay, please see the following linked page for more information:  http://www.tdsb.on.ca/Newcomers/Students.aspx
STEP 1: Arrange an appointment with the West End Reception Centre. They will tell you what documents you and the student will need to bring on the day of the appointment. At the conclusion of the student’s assessment at the West End Reception Centre, you will receive a sealed package of the results and advise a list of secondary schools available to the student based on, but not limited to, the primary residential address and results.  On the appointment date at Harbord C. I., the parent/legal guardian and the student will need to bring the sealed package from the West End Reception Centre and all original documents as listed below. 

All secondary school age students holding Canadian citizenship status, permanent resident, or parent on a work permit status who are arriving to Ontario for the first time or returning to Ontario after residing outside of the province for an extended period begin by visiting a Newcomer Reception Centre to have English language and mathematics skills assessed. This assessment will help schools offer the supports needed as students begin studying in Canada.

Arrange an appointment by calling the
West End Reception Centre
777 Bloor Street West, 4th floor, Toronto, ON 
Tel: 416-393-0542
(No email address available for the West End Reception Centre)
(Located on the south side of Bloor Street West at Christie subway station)
Map and directions to West End Reception Centre
http://www.tdsb.on.ca/Newcomers/Students.aspx


STEP 2:
Contact Harbord C. I. Guidance Office by email to book a registration appointment for a date after your appointment at the West End Reception Centre.
Email: albert.fung@tdsb.on.ca for a registration appointment.  Please include the student's name in subject line and attach a completed registration form.  Student Registration Form - Download the 4-page form here >>> Student Registration Form - rev March2016.pdf

To verify if your home address is in the Harbord catchment area, please visit this link:
http://www.tdsb.on.ca/Findyour/School/Byaddress.aspx


Admission eligibility and documentation requirements for students living within the Harbord catchment area.


You will need to bring ***ALL required documentation*** to your registration/admissions interview for admissions as listed below.
Additional documentation may be requested on a case by case basis.


1. Proof of Primary Residential Address, two items

1st item: ***Notarized*** current Purchase/Deed or Rental Lease Agreement with a minimum 12 months contract term.
(***Note that the Purchase/Deed and Rental Lease Agreement must be notarized.***)


2nd item: (any 1 bullet point item)
 Current Utility Bill, such as a landline phone bill for the primary residential/home address. (Note: wireless/cellular service or business phone bills are not accepted as proof of a residential address.)
 Current Property Tax Bill
 **Current Motor Vehicle Ownership AND Auto Insurance Certificate (**both items together serve as 1 item**)
 Current original Interim Property Tax Bill
 Current Health Card with address
 Current Bank Statement or Original Credit Card Statement
 Current most recent Income Tax Assessment
 Current recent correspondence from a Municipal, Provincial or Federal Government Agency

2. Proof of Legal Names, Date of Birth and Citizenship (any 1 item)

***Students who do not hold Canadian citizenship status, please provide the student's home country passport that documents the first entry date into Canada.***
 Birth Certificate (The Canadian birth certificate is preferred.)
 Baptismal Record
 Canadian Passport
 Canadian Citizenship Card or Certificate
 Confirmation of Permanent Residence
 Permanent Resident Card
 TDSB School Admission Letter
 Refugee Claimant papers

3. High School Transcript, Credit Counselling Summary and Report Card from the current or most recent school attended.

4. Special Education information, I.E.P. and other documentation (if applicable)

5. Ontario Health Card or other health insurance coverage for the student

6. Business Telephone Numbers and Email Addresses for parents/guardians

7. Two (2) Emergency Contact Names and Telephone numbers other than parents/guardians

8. Student Registration Form - Download the 4-page form here >>> Student Registration Form - rev March2016.pdf

9. Both student and a parent/legal guardian must attend the registration appointment

10. Both birth parents are assumed to have joint custody of the student age under 18 years old.  If this is not the case, please bring court documentation to verify custody and legal guardianship.



If you require additional information, clarification or to book a registration appointment, please contact the Harbord C. I. Guidance Dept. by email albert.fung@tdsb.on.ca 
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