Policies and Procedures

This site features the policies, operational procedures, and related forms of the Toronto District School Board. There are many ways to access in the information contained in each of these types of documents. Our institute offers several opportunities for students to develop interpersonal and leadership skills through both the curricular and co-curricular programs. Students are provided with the opportunity to build self-confidence, to improve community skills, and to meet new people. Students will be credited with hours towards their mandatory Community Service. Leadership experiences on a student’s resume have proven useful in gaining acceptance to many programs in post-secondary education institutions.




Grades K - 6
A.M. 8:45 - 11:35 a.m.
LUNCH 11:35 a.m. – 12:35 p.m.
P.M. 12:35 p.m. – 3:25 p.m.

Students in Grades K - 6 may be dismissed at 3:25 p.m. when they have had a productive day. However, students needing to complete work, or receive remedial help, may be requested to stay until 3:55 p.m.


Please call the school at 396-6860 and use the 24 hour voicemail to report your child’s absence or late arrival. If a call is not received, the secretary will attempt to phone parents to ensure that your child is safe. Up-to-date emergency phone numbers for parents at home and work must be provided to the school. Students are required to attend school unless there is a health reason for their absence.


Students require a note signed by their parents if they wish to leave school early for an appointment or other commitment.


STUDENTS ARE EXPECTED TO GO HOME FOR LUNCH. Lunch supervision is provided for students who have no supervising adult in the home at lunch time. A lunchroom agreement must be signed by those students who stay for lunch, and their parents. A student’s lunchroom privileges may be cancelled for failure to abide by the lunchroom expectations and routines.


Students are to use their designated doorway for entering and leaving the building. The front doors are for adults, visitors and late arrivals to the school. Parents and friends should arrange to meet students outside their regular dismissal doors. At times of late entry or early exit, students are required to sign in/out at the office. Students are considered late if they have not arrived in class within five minutes of scheduled entry times. At the morning entry, the end of the welcoming music and the call to stand for O’Canada indicates to students and teachers that any student who has not arrived in the classroom is to be considered late.

Parents are asked to meet their children at the office when picking them up outside of regular exit times. While parents are signing their child out, the office will call up to the child’s classroom and request that he/she meet you at the office.

For safety reasons, students are not permitted in the parking lot at any time. Consequently, parents are required to drop students off at the available parking on the street directly in front of the school. Do not park or stop in the bus loading zone or the crosswalk area as this blocks clear view of the safe crossing zone.


Students are expected to be dressed for the weather conditions. When the weather is poor, students should arrive at the bell to avoid waiting outside in poor weather. Early entry will be provided only in severe weather conditions.


Telephones are available for emergency student use. In an emergency, a staff member will assist. Students are not to use school phones to make personal arrangements. Personal plans must be made before coming to school.


The safety of students is important. To support student safety, students are expected to follow school rules and routines.
They are expected to:

1. Walk in the halls.
2. Stay away from out of bound areas.
3. Play properly in the yard and not throw things that may cause injury to another student. This includes stones, sticks, sand and snowballs.
4. Remain on school property at all times, unless they go home for lunch every day.


Due to the number of students with nut allergies who attend our school, we have designated our school “Nut Restricted – no nuts please!”. Parents are reminded to refrain from sending to school any foods that contain peanuts, other nuts or nut products and by-products. This pertains to food sent for lunches, snacks or as classroom treats. Children with anaphylactic allergies are required to have an Epi-pen at school, to be located in the office and taken on school trips. Medical forms must also be completed by a doctor.


The mission statement of the TDSB states that:

“Our mission is to enable all students to reach high levels of achievement and to acquire the knowledge, skills and values they need to become responsible members of a democratic society.”

The Code of Conduct at Timberbank supports the TDSB’s mission. We are committed to creating a positive learning atmosphere in which all students have the opportunity to receive an education in which they achieve their potential.

Since the home, the school and the community share in the development of our young people, our mutual aim is to assist in developing and exhibiting self-discipline and respectful behaviour in all situations in support of our motto:


The students of Timberbank are expected to:

  • co-operate with all staff and students to make our school a safe and respectful environment for everyone


  • come to school regularly and on time, ready and prepared to learn


  • respect local laws and the policies of the Toronto District School Board including the on-line code of conduct and the policy for the powering off and storing out of view all personal communication devices.


  • be polite, caring and respectful in all they say and do both in person and through electronic communication


  • participate fully in the learning opportunities provided


  • be responsible for their own belongings and respect the property of the school and of others


  • show concern for the environment


  • solve problems in a fair, safe, and sensible manner without using physical force or improper language


  • show a sense of pride towards Timberbank and our community


  • co-operate with the school by working as a partner in the management of their child


  • ensure their child’s regular and punctual attendance at school, and inform the school of their child’s absence


  • prepare their child for learning by ensuring adequate rest, good nutrition and appropriate dress for school


  • be a positive role model and encourage their child to be polite, caring and respectful in all they say and do both in person and through electronic communication


  • encourage full participation in the learning opportunities provided


  • be prepared to come into the school when requested to meet with members of the staff


  • encourage their child to respect the school’s rules, routines and expectations


  • co-operate with parents and other staff to provide the opportunity for a quality educational experience


  • support the fair and respectful treatment of all children


  • provide a learning environment in which students may pursue their studies without interference from others


  • be a positive role model so as to encourage each student to be polite, caring and respectful in all they say and do both in person and through electronic communication


  • encourage full participation in the learning opportunities provided


  • encourage open communication with students and their parents


  • encourage each child to fulfill the responsibilities of being a student at Timberbank


Parents, students and teachers all have important roles to play in determining the effectiveness of homework through open communication with each other.


are responsible for:

• instilling in their children the value of homework

• assisting their children by:

- providing encouragement, appropriate support and guidance
- arranging for a workplace and appropriate materials
- providing a block of uninterrupted time
- not doing the homework for your child
- ensuring that all homework is completed
- encouraging their children to assume responsibility for returning the completed work at the appropriate time


are responsible for:

• developing good study habits and a responsible attitude toward homework
• effectively organizing and using their time
• making certain assignments are understood and seeking prompt assistance if needed
• being prepared with the necessary materials and equipment
• completing work missed due to absence
• meeting time-lines
• ensuring that:
- all homework is completed and brought to
school at the appropriate time
- all materials needed are taken home and


are responsible for:

• assigning homework that:
- can be completed over a series of days
- promotes the student’s personal learning
- is meaningful and relevant
- is understood by and appropriate to the student’s ability ensuring a measure of success
- is carefully planned to foster the achievement of curriculum expectations

• providing written instructions to accompany major assignments so that students and parents understand the expectations, timelines and grading of projects

At Timberbank we believe homework:

• is a partnership and a co-operative effort between home and school
• is a learning activity related to developing skills to be successful at school
• fosters the development of:

- independence
- self-discipline
- independent thinking
- responsible attitude towards learning
- personal progress and achievement
- effective organization and time management
- good study and work habits
- positive attitudes

Suggested Activities

Primary (Grades 1 - 3)

• reading to or with an adult most evenings
• completion of class work, practice of skills taught

Junior (Grades 4 - 6)

• Daily opportunity to develop the habit of reading should be encouraged
• Completion of class work, practice of skills taught in class, begin to do some independent study and review, research projects, preparation for presentations.

Assessment, Evaluation and Reporting in TDSB Schools

“The primary purpose of assessment and evaluation is to improve student learning.” (Growing Success: Assessment, Evaluation and Reporting in Ontario Schools, Grade 1- 12, 2010, p.6)

In the TDSB, there is an expectation of fair, consistent and transparent assessment, evaluation and reporting strategies. Assessments and evaluations are designed to provide students with multiple, positive opportunities to demonstrate their learning skills and work habits and their understanding of the curriculum expectations.

Academic Honesty: Cheating and Plagiarism Grades 1 – 12
All students in the Toronto District School Board are expected to submit their own work for evaluation. Cheating and plagiarism will not be condoned.

Cheating is usually defined as the act of practicing deceit or breaking the rules. In the context of assessment and evaluation, cheating would be defined as the deviation from the behaviour expected in an evaluation situation.
Examples include but are not limited to: Using another student’s work on a test or any other evaluation; unauthorized use of electronic media to obtain answers during an evaluation or bringing unauthorized notes or notations into an evaluation.

Plagiarism is defined as the use of close imitation of the language and thoughts of another without attribution, in order to represent them as one’s own original work. (Growing Success, Assessment, Evaluation and Reporting in Ontario Schools, Grade 1- 12, 2010, p. 151) Examples include: Copying and pasting from the internet or other electronic sites without citing the source; or omitting quotation marks for direct quotations even if the sources have been cited.

To ensure a full understanding of academic honesty students are expected to:

• seek clarification from teachers about actions that constitute plagiarism;
• seek assistance when their research skills need improvement;
• understand the penalties for academic dishonesty and plagiarism; and
• ensure that all their work is original and that they cite sources accurately and consistently.

Schools currently have the option of using a plagiarism detection service offered through Turnitin to confirm the originality of the work assignments submitted by students in the classroom. (See Operational Procedure PR.590)

Consequences of Academic Dishonesty
When plagiarism/cheating is detected, it will be investigated. If plagiarism/cheating is confirmed by the teacher, he/she will inform the principal/vice principal, the student, and the parent/guardian (when the student is under the age of 18) of the specific details regarding the plagiarized assignment or the allegation of cheating and the resulting consequences.

Minimum Consequences for Plagiarism
A consequence for cheating and plagiarism may be a mark of zero for the assignment / exam in question.
A repeated pattern of academic dishonesty may result in an escalating severity of consequences.
All students who face the consequences of plagiarism or cheating have the right to appeal the teacher’s decision to the principal/vice-principal.

For a copy of the Procedure on Academic Honesty PR613:
Go to TDSB website at www.tdsb.on.ca
Click on “Parents” tab
Select and click on “TDSB Policies”
Select and click on Click on “Procedures”

Computers are available in the computer lab as well as a mini lab in the junior teaching area and in the kindergarten and the primary teaching area. Our students are encouraged to make use of these computers by their teachers. The Internet can be an excellent educational tool for teachers to use with their students. It gives us access to many educational activities and resources for our students to use. It also allows access to sites which are not appropriate for the students in our school. The safety of our students is our number one priority. For this reason all regular school policies and Code of Behaviour apply to students using the Internet.

In addition, students are taught and expected to observe the following rules:

• The Internet is for school related assignments only – recreational use is not permitted. Recreational use includes general surfing, the sending and receiving of e-mail and/or the use of chat rooms and on-line games
• Students must use a website which has been approved by the teacher who assigns the work, or work directly with a teacher while doing searches for sites
• Any site/material that would be deemed inappropriate for students is to be reported to the supervising teacher immediately
• Students are cautioned that everything that they may see, hear or read on-line may not be true and they are to ask a teacher if they are uncertain if something is fact, fiction or opinion
• Students are expected to use respect for their peers and classmates in any communications at home or school

All junior students will be taught Internet Safety and are required to have a parent or guardian sign an Internet Usage agreement. Students who misuse their Internet privileges may have them suspended.

The Timberbank “On T.R.A.C.K.” Recognition Program

The purpose of the Timberbank “On T.R.A.C.K.”
Recognition Program is to raise awareness of each
student’s contribution to personal and social
responsibility. Through that enhanced awareness,
both staff and students will have a focus on character
development highlighting the positive contributions and
actions of all members of the Timberbank School

T - Teamwork and Trust
R - Respect and Responsibility
A - Attitude and Achievement
C - Commitment, Cooperation and Courtesy
K - Kindness and Keeping Safe

Through regular assemblies these qualities of
character will be recognized and honoured.