The technology used for start of the year forms is changing. The new enrollment platform will be used by families to complete the start of the year package including the Student Device Program Agreement. This new process will bring several improvements for schools and families.
The Start of Year Forms and Student Device Agreement will be sent to all secondary student families by IT Services on August 29. IT Services will send reminders to families who have not completed the forms and any new student registrations will automatically receive the email with the form links.
You must complete and submit these forms.
What this means for Families:
- Families will need to create an account to complete the forms. If they have used the enrollment tool previously to register their child in a TDSB school or program that same account can be used.
- A more robust and reliable experience eliminating delays with accessing and submitting forms
- One set of forms per child
- The ability to update contact & medical information (i.e., parent/guardian name, phone number, address) digitally on the form
Forms included in this year’s package:
- Permission to Participate in Offsite Walk Excursions
- Student Media Release Consent (for School/TDSB Events)
- Student Media Release Consent (Media Organizations)
- Permission to Leave School in Severe Weather Conditions (Grades 6-12)
- Medical Information Form (511E)
FAQ
What is the Start of the Year Form? What is it used for?
- The Start of the Year Form will be used to gather information about students Demographic Information, Medical Information, Contact Information, Medical Information, Priority Information, Physical Education Information, Media Release, Walking Excursion and Consent Package.
How will parents/guardians be notified to complete the Start of the Year Form? Which e-mail address will receive the Start of Year forms link?
- An email with the link to the form will be sent to the primary contact asking them for the student information and permission.
- A parent or legal guardian must sign on behalf of a student who is under the age of 18. Students who are 18 years or older will sign on their own behalf.
How do parents/guardians complete the form?
- To complete the form, parents/guardians will click on the link in the email which will open the form in the default web browser.
- Parents/Guardians must Sign into account. For the first time using the application, a new account will need to be created.
What if Parents want to do a hard copy, where can they find it?
What if both parents/guardians want to complete the Start of Year Forms?
Who will have access to Online Forms?
- The school’s Office Staff, Vice-Principals and Principals have access to the Start of the Year Forms.
How long are the Start of Year Forms retained for?
- The Start of Year forms retention schedule is the current year, plus 2 years.
If a student has updates in the middle of the school year, what is the process?
What if parents change their minds?
- If the form has been delivered to PowerSchool already, schools can just update the Contact info directly in PowerSchool.
- If changes need to be made to Start of Year Form, eg. Media Release, Walking Excursion etc. schools can give families a hard copy to fill out.
What if parents have NOT submitted the Form, how will they be notified?
- Weekly reminders will be sent by SIS Support
- Office staff will send Reminders to parents/guardians that have NOT completed the form.
These forms are mandatory.