School Advisory Council

 

2020-2021 SAC

Chair - Carey Toane

Secretary - Terril Mills

Staff Members - Melina Ciaccia & Alma Koceku  

 

  SAC Virtual Meeting Dates at 6pm:

   November 24, 2020

   January 26, 2021

   March 30, 2021

   May 25, 2021

 

 

A Message from our 2020-2021SAC Chair:

 

November 11, 2020

 

Dear Westmount families,

This year more than ever, we are looking for ways to stay connected. As the 2020-2021 School Council Chair, I’m working to make this as easy as possible.

Here are a few ways you can get updates about what’s happening at Westmount:

Check the school website:

https://schoolweb.tdsb.on.ca/westmount

 

Join the Westmount JS Council Facebook page. This private group is created for and managed by Westmount families. www.facebook.com/groups/westmountjs/

Volunteer on council this year. Classroom parent representatives communicate back and forth between the council and the families in your child’s class about fundraising and events such as council meetings.

 

Sincerely,

Carey Toane

 

Meeting Agendas and Minutes (2020-2021)

November 24, 2020 Agenda

October 27, 2020 Minutes

October 27, 2020 Agenda

 

SAC Communications

December 10, 2020 (Survey Update)

Mabel's Labels

 

Westmount Junior School Council By-laws

The Education Act and Ontario Regulation 612/00 states that “school councils shall create by-laws that govern parent election procedures and the filling of vacancies in the membership of the council, establishes rules for participation in council proceeding in cases of conflict of interest and outlines a conflict resolution process for internal school disputes”.  

These by-laws are for the establishment of the Westmount Junior School Council and are declared in effect from September 2017.

1. Name

The name of this organization shall be Westmount Junior School Council (herein referred to as “Council” or “School Council”)

2. Membership

The Council shall be composed of:

  1. Ten parents/guardians of children in the school who are elected to the Council.
  2. One teacher employed in the school, to be elected by the teaching staff of the school.
  3. One person who is employed at the school, other than the principal or vice-principal or any other teacher.
  4. The Principal or his/her designate.
  5. One community representative appointed by the elected Council.
  6. One person appointed from the Ontario Federation of Home and School Associations, where feasible.

3. Election of Parent /Guardian Members

  1. Elections shall occur within the first 30 (school) days of the school year in accordance with Ontario Regulation 612/00.
  1. The Principal on behalf of the Council shall at least 14 days before the date of the election of parent/guardian members, give written notice of date, time and location of the election to every parent/guardian of a student in the school.
  1. Each parent/guardian seeking election must be a parent/guardian of student(s) in the school to be nominated or self‐nominated in writing and must declare if s/he is employed by the Toronto District School Board, and summarize their reasons for seeking election. Nominations will not be accepted from the floor on the evening of elections.
  1. Nomination forms supplied by the School/Council shall be filed by all (parent/guardian) candidates to the school (Principal or designate).
  1. Information about each candidate supplied by the candidate him/herself shall be made available to the school community at least one week prior to the election.
  1. If the number of declared candidates is less than or equal to the number of positions, the candidates will be acclaimed at the first Council meeting of the academic year.
  1. If the number of declared candidates is higher than the number of positions, then an election will be called.
  1. Elections for the School Council shall be supervised by the Principal (or designate) and parent(s) member(s) of the Council not seeking election.
  1. The Principal shall conduct a lottery of candidate names to determine randomly selected ballot positions for each candidate.
  1. Voting shall be by secret ballot and proxy or absentee voting is permitted. Proxy voting will be done by using a proxy form that is colour coded and numbered.  The form will be distributed and collected by the Principal.  Absentee votes may be delivered by phone to a phone number that is circulated 72 hours in advance of the election.  Votes will be received and placed on a ballot by the Principal or Designate (office).
  1. Only the parent(s)/guardian(s) of student(s) enrolled in the school shall be entitled to one vote for each vacant parent/guardian position on the Council.
  1. Only the names of the successful candidates shall be made public (in the school’s newsletter).
  1. Elections for the teaching and non-teaching staff representatives on the Council will be held during the first 30 days of each school year.
  1. A vacancy in the parent membership of the Council shall be filled by election using the process outline in 3(a-n).

4. Term of Office

  1. The term of office for all school Council representatives is one academic year, (September until end of June) and any member may, if qualified, seek re‐election or re‐appointment.
  2. All School Council representatives can only serve two consecutive terms. Re-election to the Council can only be done after sitting out one academic year.
  3. Previously elected or appointed Council members will hold office until the first meeting of the new Council after elections.

5. Executive Officers

  1. The following officer positions are elected at the first meeting of the School Council:
  • A Chair or if determined by the Council, one Co‐Chairs (must be a parent member)
  • A Secretary (recommended to be a parent member)
  • A Treasurer (recommended to be a parent member)
  • Assign responsibly to another member if absent
  1. Voting shall be by secret ballot and neither proxy nor absentee voting is permitted.
  2. Vacancies in the position of any officer shall be filled by election of another member of the Council.
  3. Valid police check for all applicants

6. Meetings

  1. A minimum of four meetings per year and first meeting within the first 35 (school) days of the school year.

An annual meeting of the

  1. An annual meeting of the Council prior to the end of the school year.
  2. All committees including the fundraising committee will meet as required throughout the year to carry out the strategic plans for Council’s objectives and will make recommendations and report to the Council on its activities.
  3. Should a member of Council miss three consecutive meetings without sufficient notification to the Council, the executive may call a meeting with the member to determine the members’ interest in continuing on the Council.
  4. All Council members are required to attend a majority of Council meetings.
  5. Assign responsibly to another member if absent
  6. A meeting of the Council cannot be held unless:
  • A majority (51%) of the current elected members of the Council are present at the meeting including the Principal or his/her designate
  • A majority of the members (51%) of the Council who are present at the meeting are elected parent/guardian Members
  1. All meetings of the Council shall be open to the public and be held at a location that is accessible to the public.

7. Quorum

Quorum will be a simple majority (51%) of elected Council Members.

8. Voting

  1. Each elected member of the School Council is entitled to one vote, when votes are taken by the Council.
  2. Each elected Council committee/sub‐committee member is entitled to one vote, when votes are taken at the committee/sub‐committee level.
  3. The Principal of the school is not entitled to vote in votes taken by the Council or by a committee/sub-committee of the School Council.

9. Finances

  1. All expenditures of the Council require prior approval of the Council.
  2. All expenditures are to be reported in a financial statement to be made available at each council meeting.
  3. The Council will not borrow funds or enter into any financial commitment for which funds are not already in hand.
  4. The Council shall record and deposit funds with the school secretary.

10. Conflict of Interest

A conflict of interest may be actual, perceived or potential. Members of Council shall declare any conflict of interest in matters that they, members of their families, or business entities in which they may have an interest, stand to benefit either directly or indirectly by decisions of Council.

A member shall exclude herself/himself from discussions in which:

  • A conflict of interest is likely to result.
  • The member’s ability to carry out his/her duties and responsibilities as a member of the School Council may be jeopardized.
  • The Council member, his/her relatives, or a business entity in which the  member may have an interest, may gain or benefit either directly or indirectly as a result of actions that may be taken by the Principal or board in response to advice that the Council provides to the Principal or board.

11. Conflict Resolution

12. General Principles

The intent of this section is to provide a process for resolving conflict between School Council members, members and chairs/co-chairs, the Council and administration or between parents and the Council that affects the function and/or the physical or social environment at Westmount Junior School.

It is the intent of this process to encourage School Council members to resolve conflicts and foster good will through direct dialogue whenever possible, before following this formal resolution procedure.

It is also the intent of this process to keep relations at the school and the Council constructive so that the School Council can carry out its purpose.

This policy is intended to work in tandem with existing TDSB laws/policies including the Employment Standards Act and the Ontario Human Rights Code. This policy does not supersede any Ontario laws or policies of the TDSB.

Uphold good moral conduct, respectively regarding the opinions of others.

12a. Definitions

Conflict: A strong disagreement or a dispute between Council members, members and chairs/co-chairs, the Council and administration or between parents and the Council resulting from:

  • differences of opinion, belief or understanding
  • differences of personality or behaviour
  • violation of Council by-laws or the school’s Code of Conduct.

School Council Member: Any parent/guardian of a child/children at the school, who has been elected/identified as a member of the Council.

School Council Chair/Co-Chair:  Member of the School Council elected by the membership as chair/co-chairs of the Council.

Administration:  The principal or his/her designate.