ROLES & RESPONSIBILITIES

SCHOOL COUNCIL STRUCTURE

Chair/Co-Chair/Vice-Chair

• Voting members
• Attend four meetings minimum per year as per School Council Regulation. Or as determined by bylaws.
• Organize meetings; assist with preparing agendas; facilitate council meeting with a positive outcome
• Consult with parents/guardians about activities (fundraisers, parent engagement, etc.)
• Communicate with the school Principal, Vice-Principal and other TDSB staff on behalf of the council.
• Act as a bridge between parents, TDSB and community. Facilitate the resolution of conflict
• Adhere to the voices of the parents and encourage parents to bring their voices forward.
• Communicate with the school Principal on behalf of the Council
• Ensure that minutes of Council meetings are recorded and maintained
• Participate as ex-officio members of all committees established by the School C

• Leads the School Council Executive Committee
• Co-ordinates Executive Meetings

Secretary

• Voting members
• Attend four meetings minimum per year as per School Council Regulation. Or as determined by collective group.
• Take minutes during meetings, edit and distribute to parents two weeks before next meeting, after approval.
• After council approval, share minutes with parents, post minutes on bulletin board/ email and place in School Council binder. Make copies for council monthly meeting.
• Ensure CASL guidelines are followed
• Manage all internal and external e-lists/social media etc.

• Member of the School Council Executive Committee

Treasurer

• Voting member
• Attend four meetings minimum per year as per School Council Regulation. Or as determined by collective group.
• Review TDSB Fundraising Guide TDSB Approved Fundraising and Fun Fair Vendors and Procedures for School Council Funds https://www.tdsb.on.ca/Community/How-to-Get-Involved/School-Councils/School-Council-Funds
• Keep the council members informed on budgetary matters.
• Generate monthly report and updates parents, Principal and Vice-Principal at monthly meetings.
• Work cooperatively with the school Administrators regarding program accounts.
• Be available to accurately count School Council funds raised and prepare deposit slips to school account. All money handling must be done during school hours and at school.

• Member of the School Council Executive Committee

Principal

• The school principal is a non-voting member of the school council. They are an important link between the council and the school. (In fact, a meeting cannot be considered a meeting of the school council unless the Principal, or delegated Vice-Principal, is in attendance).

• Propose member of the School Council Executive Committee

Parent Representatives

• Voting members
• Participate on any committees established by the School Council
• Contribute to the discussions of the School Council
• Solicit the view of other parents and members of the community to share with the School Council
• Observe the Council’s code of ethics and established by laws

Student Representatives

• Voting members
• Contributes to the discussions of the School Council
• Solicits the views of other students to share with the School Council
• May participate on any committees established by the School Council
• Communicates information from the Council to other students

School Staff Representative

(One each from the teaching and non-teaching staff)

• Voting members
• School staff representatives are voting members who
• Contributes to the discussions of the School Council
• Solicit views from their staff groups to share with the School Council
• May participate on any committees established by the School Council
• Communicate information back to their staff groups
• Observe the Council’s code of ethics and established bylaws

Community Representative

• Is a voting member
• Contributes to the discussions of the School Council
• Represents the community perspective
• May participates on any committees established by the School Council
• Helps build partnerships and links between the school and the community
• Observes the councils code of ethics and established bylaws

NOTE: Council may add any other executive role (e.g. French Immersion Rep, Ward Rep, PIAC Rep etc.) as outlined in its Bylaws.