Visit Forms and Files

Forms and Files


Click here for instructions on creating an excursion in the TDSB Excursion Management Application (EMA)


In addition to your EMA forms, EOEC staff will share a previsit forms folder with you. In the folder will be your previsit forms package, as well as instructions. The forms package will be sent to you roughly 8 weeks prior to your visit. It will be in the form of an editable google document (do not make a copy, as EOEC staff need access as well). Here is an example of the document you will receive, it will include: 

  • Program Request Sheet 
  • Food Accommodations Sheet
  • Dining Room Seating Plan
  • Table Setters Planning Sheet
  • Birthdays and Arrival/Departure Form
  • Activity Groups List
  • Health Concerns Sheet 
  • Learning Exceptionalities Form
  • Dorm Plan for Male and Female 

NOTE: A folder will be shared with you containing the forms package and instructions. Please do not make a copy as EOEC staff will be accessing the documents prior to your visit. These forms must be completed in google docs format two weeks prior to your visit to ensure food and program accommodations.

 Click here to access the Teacher Information Guide


Here is a list of additional resources you may want to share with parents:

All About the EOEC slideshow

Packing list

Dressing for the weather

Tick checks

Social media


Due on arrival at Etobicoke Outdoor Education Centre

Excursion Management Application (EMA) Forms

Medical Form 511E 

Student Media Release Form 

Management of Emergency Medical Concerns Form 536B

This is required if students have medical concerns that require specific responses (i.e., Anaphylaxis).

Diabetes Management Forms 607A and 607B

This is required for all students with Diabetes.

Student List By Class Report

This report must be brought to the centre and is part of Trillium and may be printed by your office administrator. 

TDSB now has form 511E translated into Portuguese, Somali, Spanish 511S, Arabic, Farsi, Punjabi, Urdu 511T, Chinese, Korean, Russian, Vietnamese 511U, and Hungarian 511V.  Please use these to help parents fill in the English version of the form so that it is accurate when you arrive.