Procedures

ATTENDANCE

Regular attendance is fundamental to school success. Attending school regularly - and on time - leads to better marks and gives you more opportunities to interact with other students and staff. The only way to participate in extra-curricular activities and get extra help is by attending school regularly.

You demonstrate responsibility and a determination to be successful every time you arrive on time for class. Punctuality is a positive trait which leads to success in college, university, and the workplace.

The expectation at Oakwood is that you will arrive well before the 8:45 a.m. start, and arrive on time for all your classes through the day.

Questions & Answers About Student Attendance

What if I feel ill during the school day and are not able to participate?

Inform your teacher immediately.You will be sent or escorted to the office, where parents/guardians will be contacted.

What if I am not able to participate in gym class?

Bring a note from your parent/guardian and give it to your Phys. Ed. teacher explaining why you cannot participate. A note from a physician is required to be excused for extended periods.

What if I am very close to my class when the bell rings?

You will be considered late. Being on time means inside the class.Please don’t drop your books on your desk and then leave. This will make you late when you return.

What if I am not able to attend class regularly or on time because of social issues, bullying, lack of understanding, or some other personal reason?

Speak to your teacher, guidance counselor, or vice-principal. We encourage you to speak with your parent or guardian as well. The adults at Oakwood are here to help you. Do not hesitate to speak to them about your concerns at lunch, or before or after school.

What if I know I will be absent or late because of an appointment?

Have your parent/guardian report the absence at 416-393-1790 (#1). When you return, report to the office with a note signed by your parent/guardian stating the reason for your absence, and the dates.

What if I need to leave school early for an appointment?

Bring a note from you parent/guardian, show it to your teacher, and then sign out in the office. Without a note, parents/guardians will be called.

What if I arrive late for class?

Go straight to class. Your teacher may assign a detention or other consequence. You will still be marked “late”.

What if I want to leave school/property between classes, or take an extra-long lunch?

You may only leave the building during the lunch period. If you are over 18, you may leave the building during your spare.This is also a safety issue, because we do not know where you are.

What if I want to skip class and not have my parent/guardian find out?

Parents/guardians will be notified by phone via our automated “Synervoice” program whenever you are not in class.

What if I arrive late a lot and skip class?

Your marks will suffer. Your success is important. You may also face a consequence which may include:
- a meeting with the Vice-Principal, which may also include your parent/guardian.
- a detention.
- being placed on a daily tracking sheet.
- being prohibited from participating in extra-curricular activities.
- being referred to the TDSB Attendance Counselor.
- in some instances,you may be suspended from school.

EXAM PROCEDURES

Absences

If you miss an exam, you must present a medical certificate stating why you were unable to be present for the exam. A medical certificate must be dated on the same day as the missed exam and must say that the doctor is aware that an exam was missed and the student was unable to write. In a serious family emergency, the Principal or Vice-Principal must be contacted.

Conflict

Carefully examine your own evaluation periods on this schedule, noting the date and time of each evaluation. Report any conflicts immediately to your Vice-Principal. An exam conflict occurs when two evaluations are scheduled at the same time. It is your responsibility to be in the correct place at the correct time for each of your evaluations.

Admission

You are not allowed to enter an examination room until the teacher-in-charge admits you.

Books

Return course textbooks according to your teacher’s instructions.

Notes

Leave all textbooks, notes, and school bags in front of the class room while you write an examination.Leave cell phones and other valuable electronics in your locker OR your bag. Please ensure cell phones are switched off.

Lateness

If you arrive late for an examination, you will be admitted to the exam, but will not be given extra time for writing.

Academic

Be sure that you practice academic integrity and honesty. Remember that the following actions are not allowed during an exam:

1) communicating with another student; 2) providing material for another student; 3) Looking at another student’s work; 4) copying another student’s work; 5) bringing unauthorized material into the exam room; and 6) possessing unauthorized aids. The supervising teacher will report these incidents to the Principal or Vice-Principal for investigation.

Talking

You must not talk to other students from the beginning of the exam until all examinations have been collected at the conclusion of the scheduled time.If you talk during an exam, you will be presumed to be cheating and may be assigned a mark of (0) for the full exam.

IEPs

The head of Special Education, or the subject teacher, will speak to students with IEP’s. If you asked for an accommodation, your teacher will tell you the room number in which you will write your exam. Also, these rooms will be posted in the main foyer during the exam period.